Space Requests

Located at 5710 S. Woodlawn Ave., the Center for Identity + Inclusion (CI+I) is home to the Office of Multicultural Student Affairs (OMSA), LGBTQ Student Life, and Student Support Services (SSS). CI+I is a student-centered space designed to enhance the overall campus experience for students of color, students who identify as LGBTQ, and students who are first generation, low income, and/or undocumented. CI+I supports the exploration of various identities and their intersections, strives to increase knowledge and awareness of different worldviews to strengthen cultural competencies, and creates opportunities to engage in challenging conversations in hopes of advancing a more equitable society.

University of Chicago students may reserve space free of charge for meetings and programs that are consistent with the mission/vision of CI+I. Usage of the space must align with University policies and regulations, as well as the policies of the Center for Identity + Inclusion. Reservation procedures and user guidelines are detailed below. 

CI+I reserves the right to:

  • Decline a request that does not align with the vision and mission of CI+I, or goes against the CI+I space guidelines, even if space is available.

  • Alter requests based on the needs of the Center. If a change to a confirmed space is necessary, a CI+I staff member will contact you to offer alternate space options available to your organization.

Please visit this website often as policies and procedures may change unexpectedly due to the evolving Covid pandemic. Current univerisity-wide policies regarding covid can be found at the Go Forward website.

COVID-19 PROTOCOLS

General COVID-19 regulations established by the University can be found at http://goforward.uchicago.edu. Gatherings must adhere to all Chicago Department of Public Health and University guidance for in-person gatherings at the time of the event. Event protocols are subject to change throughout the year as conditions warrant.

Spring Quarter Hours

  • Sunday, 3pm-8pm
  • Monday-Thursday, 9am-10pm
  • Friday 9am-5pm

Quarterly Interim / Summer Hours

  • Monday-Friday 9AM-5PM
  • CLOSED SATURDAY & SUNDAY

STUDENT GROUP REQUESTS:

Student groups and RSO's whose mission aligns with those of CI+I and our offices may apply for access to our Space Reservation System (SRS). The SRS allows users to view availability and reserve space in realtime.

  • With the day-to-day changes occurring due to covid,
    • reservations may be altered, rescheduled or cancelled at any point
    • the reservation process may change at any point. Be sure to check this page often for the most up-to-date info
  • Students reserving space must be currently enrolled
  • Reservations must fall within the current quarter
  • Requests to use the Community Lounge are tentative until approved by CI+I staff.
  • Student users of the 

CAMPUS PARTNER/DEPARTMENT REQUESTS:

  • Campus partners that work regularly with the center can submit requests via email to inclusion@uchicago.edu to check for availability
  • Departments that do not partner with CI+I are subject to reservation fees as outlined below. Requests can be emailed to inclusion@uchicago.edu . Payment is managed via a University JE transfer

CI+I Space Rental Fees

Community Lounge | Max capacity: 60 people  

  • 4 hours or less: $200
  • +4 hours: $400
  • Audio/Visual Equipment: $100

Shared Resource Room | Max capacity 16 people

  • Daily rate: $50

Roundtable Conference Room | Max capacity 10 people

  • Daily rate: $50

Amandla Lounge | Max capacity 25 people

  • Daily rate, no food $100
  • Daily rate, food served: $150
  • Audio/Visual Equipment: $100

LGBTQ Lounge | Max capacity 25 people

  • Daily rate, no food served: $100
  • Daily rate, food served: $150
  • Audio/Visual Equipment: $100

RSO Lounge  |  Max capacity 18 people

  • Daily rate, no food served: $75
  • Daily rate, food served: $100
  • Audio/Visual Equipment: $75

Living Room | Max capacity 20 people

  • Daily rate, no food served: $100
  • Daily rate, food served: $150
  • Audio/Visual Equipment: $100

*Additional Equipment rental fees:

  • Portable projector $50
  • Portable speakers w/microphone $50
  • Podium w/speaker $30
  • Presentation clicker $5

A $50 clean-up fee is assessed per room that is not cleaned and returned to original setup.

*Equipment rental must be included in the reservation in order to guarantee availability. Use of audio/visual equipment in the lounges requires the use of your personal laptop equipped to accommodate an HDMI adaptor. Glass partitions in the Community Lounge must remain closed at all times.

CONFIRMATION, MODIFICATION AND CANCELLATION POLICY

With the day-to-day changes occurring due to covid, reservations may be altered, rescheduled or cancelled at any point.

There is a 15‐minute late start grace period for reservations lasting less than one hour and a 30‐minute late start grace period for reservations one or more hours. If a group does not show for its reservation by the expiration of the grace period, then the room in question will be made available to any person or group needing the space.

In the event of a cancellation, organizers must notify the Center as soon as possible by calling 773-702-5710, or by emailing inclusion@uchicago.edu. Multiple cancellations and/or no shows at reserved times or misuse of the space may result in a suspension of reservation privileges. 

  • All of the spaces come with a standard room set up unique to that room. Users are responsible for set- up and for returning the space to its original condition. Users can refer to set-up diagrams posted in each room or direct questions to the Building Manager on duty.
  • Furniture can be rearranged to accommodate the group or event but must remain in the room. Movement of furniture from one space to the next is not allowed (unless it is mobile furniture on wheels).
  • Please consider set‐up and break down time when making your room requests.
  • Users are not allowed to use tape, nails, or poster putty on the walls, to suspend items from the ceiling, or to burn items (i.e. candles) in the Center. Sterno lamps are allowed for catering but must be disposed of properly.

Users are responsible for returning reserved spaces to their original state upon completion of programming. This includes:

  •  wiping down tables
  • sweeping or vacuuming the floor
  • taking out trash
  • resetting the furniture to its original position

Cleaning supplies are available at the front desk. Trash removed must be taken to the University trash cans located in a nearby garage at the end of the block.

A clean up fee of $50.00 will be assessed for any organization not adhering to this guideline.

  • Please refer to current University policies surrounding catering at events, located at https://goforward.uchicago.edu
  • Users are responsible for any delivery/pick-up arrangements made with delivery people. The Center is not responsible for the return or storage of any rented equipment.
  • Users are required to provide their own supply of paper goods and serving ware.
  • The Center has a Student refrigerator available for use but will not be responsible for items stored there.
  • Waffle makers, hot plates, grills, and any other heat generating cooking appliance is strictly prohibited per fire code.
  • Only University Departments can serve alcohol at the Center. Staff must comply with the University’s Alcohol Policy, along with Federal, state, and local laws with regard to serving alcohol.
  • Users planning to serve alcohol should note this at the time of reservation.
  • Student Organizations and student groups are not allowed to serve or consume alcohol at the Center.
  • Per University policy, smoking is prohibited inside all university facilities and within 15 feet of all University building entrances.
  • Candles and open flames are not allowed inside the center. The only exception is for catered events using sterno lamps for food warming.
  • Users are responsible for any damages to the building as a result of their event, including but not limited to spillage, moisture or water damage, carpet and furniture stains, damage from moving furniture, etc. The Center for Identity + Inclusion reserves the right to assess a fee to cover any costs associated with damage. 
  • Users are responsible and accountable for the behavior of their guests and members during their reservation time. Any damages or personal injuries are the responsibility of the sponsoring organization.
  • Users are not permitted to store items at CI+I.
  • All members of the community should demonstrate the commitment stated in the University’s Diversity Statements and Policies (https://diversityandinclusion.uchicago.edu/commitment/)
  • The Center for Identity + Inclusion is the home of the Office of Multicultural Student Affairs, LGBTQ Student Life and Student Support Services. When marketing your event, please use the name Center for Identity + Inclusion as the location of the program.
  • Events in the Community Lounge cannot be promoted until a confirmation is received for use of the space.

Public film screenings require the purchase of the film’s copyright. Users must provide CI+I with proof of permission prior to the start of programming. Please refer to the University’s official policy on film screening prior to submitting your request to the Center: https://leadership.uchicago.edu/screening-films/

NOT ADHERING TO THESE POLICIES WILL RESULT IN A RE‐EVALUATION OF THE USER’S RESERVATION PRIVILEGES.

Revised March 2022

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