Space Requests

Academic Year Hours

Monday - Thursday 9:00am-9:00pm
Friday 9:00am-5:00pm
Sunday 12:00-5:00pm

STUDENT GROUP REQUESTS:

Recognized Student Organizations (RSOs) and student organizations recognized by graduate divisions/professional schools who apply for affiliate status can reserve space free of charge. Usage must align with all policies set forth by the University and CI+I, including: 

• Students reserving space must be currently enrolled.
• Reservations must be for the current quarter and within Center hours. Reservations outside of these parameters will not be considered.
• Recurring meetings/events are only permitted in the Community Lounge on Sundays in order to allow for the maximum number of groups to use the space during the week.
• Events must be open to all undergraduate and/or graduate/professional students.

Please take a few minutes to review our guidelines and then submit your request via this link, allowing up to two business days for a response. Events cannot be promoted until a reservation confirmation is received.

Questions about the status of your request? Contact inclusion@uchicago.edu. 

CAMPUS PARTNER/DEPARTMENT REQUESTS:

While student organization requests take priority, campus deparments are also welcome to reserve space during the current quarter for a modest fee. A COA is required to confirm the reservation. 

CAMPUS DEPARTMENT RENTAL FEES:

Community Lounge* | Max capacity: 60 people  
4 hours or less: $250 (includes setup/breakdown time)
+4 hours: $500
Optional clean-up service: $100

Shared Resource Room | Max capacity 16 people
Daily rate: $75

Roundtable Conference Room | Max capacity 10 people
Daily rate: $75

Amandla Lounge | Max capacity 25 people
Daily rate: $175

LGBTQ Lounge | Max capacity 25 people
Daily rate: $175

RSO Lounge | Max capacity 18 people
Daily rate: $125

Living Room | Max capacity 20 people
Daily rate: $150

Additional Rental Fees**
Audio/Visual equipment: $100
Building Manager staffing (after hours): $50/hour, not prorated
Portable projector: $50
Portable speakers w/microphone: $50
Podium w/speaker: $50

*The optional Clean-up Service includes taking out of trash, general clean up and resetting of the Community Lounge. If cleanup is required and this option is not chosen, a $250 clean-up fee will be assessed.

**Equipment rental must be included in the reservation in order to guarantee availability.

There is a 15‐minute late start grace period for reservations lasting less than one hour and a 30‐minute late start grace period for reservations one or more hours. If a group does not show for its reservation by the expiration of the grace period, then the room in question will be made available to any person or group needing the space.

In the event of a cancellation, organizers must notify the Center by emailing inclusion@uchicago.edu. Multiple cancellations and/or no shows at reserved times or misuse of the space may result in a suspension of reservation privileges. 

• All spaces come with a standard room set up unique to that room. Users are responsible for set up and for returning the space to its original condition. Users can refer to set-up diagrams posted in each room or direct questions to the front desk team member on duty.
• Furniture can be rearranged to accommodate the group or event. Movement of chairs and tables between rooms is allowed with permission from the Building Manager, but upholstered furniture must remain in the room.
• Please consider set‐up and break down time when making your room requests.
• Users are not allowed to use tape, nails, or poster putty on the walls, to suspend items from the ceiling, or to burn items (i.e. candles) in the Center. Sterno lamps are allowed for catering but must be disposed of properly.

Users are responsible for returning reserved spaces to their original state upon completion of programming. This includes:

• wiping down tables
• sweeping or vacuuming the floor
• taking out trash
• resetting the furniture to its original position

Cleaning supplies are available at the front desk. Trash removed must be taken to the University trash cans located in a nearby garage at the end of the block.

• Users are responsible for any delivery/pick-up arrangements. The Center is not responsible for the return or storage of any rented equipment.
• Users are required to provide their own supply of paper goods and serving ware.
• The Center has a Student refrigerator available for use but staff cannot not be responsible for items stored there.
• Waffle makers, hot plates, grills, and any other heat-generating cooking appliances are strictly prohibited per fire code.

• Only University Departments can serve alcohol at the Center. Staff must comply with the University’s Alcohol Policy, along with all applicable laws related to serving alcohol. Campus Departments planning to serve alcohol should note this at the time of reservation.
• Student organizations are not allowed to serve or consume alcohol at the Center.

• Per University policy, smoking is prohibited inside all university facilities and within 15 feet of all University building entrances.
• Other than sterno lamps for food warming, candles and open flames are not allowed inside the center.

• Users are responsible for any damages to the building as a result of their event, including but not limited to spillage, moisture or water damage, carpet and furniture stains, damage from moving furniture, etc. The Center for Identity + Inclusion reserves the right to assess a fee to cover any costs associated with damage. 
• Users are responsible and accountable for the behavior of their guests and members during their reservation time. Any damages or personal injuries are the responsibility of the sponsoring organization.
• Users are not permitted to store items at CI+I
• CI+I reserves the right to decline rquests that do not align with the mission/vision of CI+I or go against the CI+I space guidelines, even if space is available. 
• CI+I reserves the right to alter, reschedule, or cancel requests based on programming/operational needs. If a change to a confirmed space is necessary, a CI+I staff member will contact you to offer alternate space options available to your organization.

When marketing your event, please use the address 5710 S. Woodlawn Ave. as the location of the program. Please note that the use of any of our logos requires prior written approval. 

The Center for Identity + Inclusion is home of the Office of Multicultural Student Affairs, LGBTQ Student Life and Student Support Services. Each team collaborates with campus/community partners to offer a wide variety of programs and resources, and the easiest way to reach out about a potential partnershp is by emailing inclusion@uchicago.edu. 

Film screenings require the purchase of screening rights through a distributor. Student groups must provide CI+I with proof of the license/permission prior to the event. Please refer to the Center for Leadership and Involvement's Screening Films page for more infromation.